Baker Free Library
Board of Trustees Meeting
 February 15, 2006
 Approved Minutes

Present:  Eric Anderson, Elizabeth Foy, Tom Ives, Colleen Haggerty, Susan Hatem and Linda Kling, Library Director.   

  1. Call to Order:  The meeting was called to order at 6:10 pm.
  2. Review/Approve Trustee Minutes:  Liz moved to accept the minutes of January 10, 2007.  Tom seconded the motion.  The motion passed.
  3. Treasurer’s Report: 
    1. Tom presented the monthly budget report as of  01/31/07 which shows 52.97% expended at 58.3% of the year. Colleen moved to accept the report.  Liz seconded the motion and it passed. 
    2. Tom presented the Special Expenditures Accounts report. Linda noted that a private donation was used to purchase a set of educational CDs and materials for use in the children’s program and the donor family was pleased with that use.  Susan moved to accept the report, Colleen seconded it and the motion passed.
    3. Eric reported that the new town finance director had inquired where the trustees get authority to raise and expend special expenditure account monies.  Eric identified a warrant article in the ___ Town Report providing that authority.  Eric also reported that the finance director indicated that income from Lost and Damaged materials that goes into the special expenditures account and is used for fax and copier expenses should also be reflected in the operating budget. Linda revised the budget to show the income under “Books, Periodicals, Audio” and the expenses under “Supplies.”
  4. Director’s Report:
    1. Bovie company expansion:  Linda reported that in response to a requirement related to their proposed expansion, the company behind the library provided a plan for additional plants on the strip of land between the two parking lots.  The Planning Board asked for confirmation that the library would maintain the landscaping.  The board reviewed the drawings and discussed the importance of low-maintenance, mature plants.  Linda will discuss the proposal with James Swenson who does the library maintenance.  Linda will also suggest to the Planning Board that Bovie finish the wall facing the library with white clapboard similar to the other buildings in the neighborhood.  The trustees discussed the need for additional library parking in the future and the possibility of asking the Gordon Family, whose property abuts the library on the southeast, for a Right of First Refusal should they sell their property.
    2. Short Term Staffing:  Two employees who have been out for medical reasons will be returning during the week of February 23rd.  One will still have limited hours.  
    3. Magnification Reading Equipment Selection/Funding Update:  One new unit will be delivered soon.  The Friends of the Library contributed $800.00.  Donations continue to be accepted.
    4. Staff Appreciation Gifts:  Linda proposed that instead of taking the staff out to lunch this February, the Board give them BFL logo clothing.  Each could select an item of clothing with a maximum of $25.00/person.  After discussion, the Board agreed.
    5. 20th anniversary:  March 16th marks twenty years for Linda as library director.  She will be away on vacation on that date.
  1. Old Business:  Linda and Susan are working on library director and trustee sections of the 2006 Town Report for early March.  Eric took a photograph of the trustees.
  1. New Business:  Tom asked Susan as secretary to write a letter to the Bow Mills Bank to remove former trustee Laura McCarthy’s name from the BFL accounts.
  1. Trustee Meeting Dates: 
    1. Regular monthly trustee meetings will be held on the following dates:

      Wednesday, March 14, 2007 at 6:30 pm

      Wednesday, April 11, 2007 6:00 pm at BOW MEMORIAL SCHOOL (prior to Town Budget Hearing) Linda will call the school to reserve a room.

8.  Adjournment:  Tom moved to adjourn the meeting, Susan seconded the motion and the meeting was adjourned at 7:30 pm.

Susan M. Hatem

Secretary