Meeting Room Reservation Form
revised 7/28/2011
Reservations to use the library's meeting spaces must be placed by a Bow resident in order to guarantee that at least one Bow resident is a member of the group.
The Library has two rooms available for booking: The Meeting Room (located off of the library's entrance lobby) and the Baker Room (located in the basement). The Meeting Room can hold a maximum of 32 people; the Baker Room can hold a maximum of 30 people. The Meeting Room can be booked from 7 a.m. to 11 p.m., 7 days per week. The Baker Room is available only during library operating hours. Meetings in the Baker Room must end by 7:45 p.m. due to library closing procedures. Please remember to include setup and cleanup time in your reservation time request. The start time you schedule is the exact time you can get into the room for setup; the room must be cleaned up and ready for the next group by your scheduled end time.
Submission of a request using this web page DOES NOT guarantee room booking. A member of the Library’s staff will contact you regarding your meeting room request to change or confirm the booking.
Submission of a request using this web page DOES NOT guarantee room booking. A member of the Library’s staff will contact you regarding your meeting room request to change or confirm the booking.
Please download and read the Library's Meeting Room Agreement Form (pdf format). The form must be signed and returned to the Library before the reservation(s) requested can be finalized. If the signed form is not submitted to the library within one week of your reservation request, the library reserves the right to release your requested dates/times to other groups.
Prior to submitting your request, please use our Library Calendar to verify that your requested date/time/room is available. A minimum of 30 minutes is required between group reservation times (i.e., if a group is schedule to use a room until 5 p.m., we will not accept a reservation from another group starting at 5 p.m. The second group's reservation could start at 5:30 p.m. or later if the room is not already booked).
Please list all requested dates individually on the request form (i.e., 9/12; 10/15; 11/14; etc). so that all parties involved are clear about the specific dates being requested.
Please list all requested dates individually on the request form (i.e., 9/12; 10/15; 11/14; etc). so that all parties involved are clear about the specific dates being requested.